Follow inquiry sources to collected invoice principal

Open CRM → Inquiry sources & collected principal to see how explicitly assigned project sources relate to recorded invoice cash. This report is private to the current business. A named full workspace operator can read it; only an owner or administrator can change a project's source assignment. Shared wedding participation and bearer API keys do not grant access.

Review the source for one project

On a project's overview, find Where this project came from. Select Review a source assignment, then Find sources. The picker shows 20 retained sources at a time; enter an optional inquiry ID to narrow it, or use Next 20 sources. Sources include newly accepted public inquiries, deliberately converted Radar signals, and manually reviewed forwarded inquiries.

Choose the exact source, enter why it belongs to this project, and select Review assignment. The review shows the previous and proposed source. Approve the exact choice before applying it. Leave unassigned deliberately clears the attribution; it does not delete the source or old history.

Each project has its own assignment. A later portrait job for the same client stays unassigned until someone explicitly chooses a source for that project. Matching names, email addresses, tags, client relationships, and old source labels never assign a source automatically. Assigning a source does not change contacts, merge records, send messages, grant permissions, or start an automation.

Changing or clearing an assignment restates that project's earlier cash periods when you regenerate a report. Every assignment remains in Assignment history, including its reason and revision. The report uses current assignments, not a historical first-touch or multi-touch advertising model. An archived or merged inquiry's retained original source can still be selected after review; it remains attached to its original inquiry.

If a project, client, source state, or assignment changes while you review, reload and review the new version. A changed-then-restored source assignment still has a newer revision. An identical service retry cannot create another assignment, and revoked access cannot replay an old approval.

What collected principal means

The report counts supported invoice ledger movements: confirmed checkout payments, confirmed automatic payments, operator-recorded receipts, and explicitly reviewed QuickBooks payment imports. Their evidence labels remain distinct. Operator records and reviewed imports are not described as independently verified bank deposits.

Principal excludes tips. It may include tax because older invoice terms do not always contain an authoritative tax allocation. Processor fees and business expenses are not deducted here. These figures are collected cash before those costs, not recognized revenue or profit.

For example, a recorded payment has $100 principal + $5 tip. A refund returns $20 principal + $1 tip. A dispute withdraws $10 principal + $0.50 tip, then reinstates $6 principal + $0.30 tip. The report shows:

• Principal receipts: $100.
• Principal refunds: $20.
• Signed dispute movement: −$4.
• Net principal: $76.
• Net tip movement excluded: $3.80.

Manual receipt corrections are separate from real refunds. Refunds and dispute movements retain their original payment linkage even if that payment occurred before the selected period. A period containing only a refund can have negative net principal. Open or lost dispute status alone does not create a movement; recorded provider balance changes do.

Currencies remain separate with no assumed exchange rate. An unassigned project's supported cash appears under Unassigned, even if its lead has an older text source label. Project, client, or inquiry archival does not erase cash history.

Exclusions and reconciliation

Historical paid flags, paid checklist rows, proposal face values, unpaid invoices, and a won pipeline stage are not cash receipts. Historical flags are shown separately where recorded. Gallery commerce and standalone received income are outside this invoice-principal report; see the existing finance view for their accounting entries. Standalone income is not matched to a project by its title or client name.

If a refund, correction, or dispute cannot be tied to a supported original receipt, the affected source/currency net is withheld for reconciliation. Known movements remain inspectable. The report never drops an uncertain debit and presents the remaining positive amount as a complete net.

Some historical paid checkouts or succeeded refunds may not yet have their retained ledger entries. The report detects that gap without writing or backfilling anything. Open the invoice's payment history to reconcile its existing evidence, then refresh. Pending historical gaps withhold net totals conservatively across the selected project/currency period, including when the source filter is narrower.

Reporting groups the immutable, hash-verified source envelope captured at acceptance. It does not re-open raw messages or revalidate every original form answer on each report. Retained source opens the original-detail reader, which separately verifies the current original references. If those references fail verification, original detail and new assignments are held, while the unchanged accepted envelope remains the historical reporting source. Neither a valid hash nor a parsed marketplace name proves a sender's identity.

Activity counts and exports

Recorded source origins counts retained ORIGIN receipts accepted within the date range. It does not reconstruct historical inquiries that only have an old source label. Attaching additional evidence to an existing inquiry does not create another acquired inquiry. Projects prepared and cash received are separate activity windows; these counts are not a cohort conversion rate. A provisional project is not a paid booking.

Choose an inclusive UTC date range of at most 366 days. Reports default to the last 30 days, list 50 cash movements per page, and allow a single-project, currency, or source-kind filter. A report supports at most 10,000 cash movements and 5,000 relevant projects or source receipts. If it exceeds those bounds, narrow the period or project; totals are never silently truncated.

Continuation pages expire after 15 minutes and are tied to the named account, filters, and report fingerprint. New receipts, backdated entries, or changed assignments require a refresh. Export this report as CSV exports all matching bounded movements, not just the visible page, and verifies that the report has not changed. Original receipt IDs, source IDs, assignment revisions, evidence status and the report fingerprint are included. Text is escaped for spreadsheet safety.

All new sources and assignments are retained; existing customer links, signed records, payment history and old source labels are preserved. Live email forwarding, selected-version intake routing, marketplace APIs, and external accounting-provider activation remain separate setup or development steps. Manual intake demonstrations do not claim those integrations are live.