Their best day.
Your finest work.
WeddingBoard holds the whole season — couples, vendors, budgets, and the minute-by-minute day — so you can be fully present when it matters.
Start free — no credit card required.
Run of show
Harper & Élodie
Saturday, 12 September 2026 · Bloomfield Orchard
- 1:30 PMVendors arrive · venue load-in
- 2:45 PMFirst look in the orchard
- 3:30 PMGuests seated
- 4:00 PMCeremony begins
- 4:30 PMCocktail hour · garden terrace
- 6:00 PMReception & dinner service
- 8:15 PMFirst dance
Everything in one place
Run your whole studio without the spreadsheet sprawl
WeddingBoard replaces the binder, the shared drive, and the six tabs you keep open — with one system built around how planners actually work.
Every wedding, one calm hub
Date, venue, guest count, budget, status — each couple gets a single place that holds the whole story, from first inquiry to send-off.
Your little black book, organized
A vendor directory you actually trust: categories, ratings, private notes, and a booking graph that tracks who's shortlisted, proposed, and locked in.
A run-of-show that holds up
Build the day minute by minute, assign vendors to moments, and run it full-screen in Live Mode when it's go time. No more printed binder roulette.
Run of show
The timeline that gets you through the day
Drag moments into place across a multi-day weekend, attach the vendors responsible for each one, and let health checks flag the gaps before your couple does. When the morning arrives, open Live Mode for a calm, full-screen view of what's next.
- Multi-day timelines with vendor assignments
- Reusable templates across your weddings
- Day-of Live Mode for the on-site team
Saturday timeline
Live Mode- 2:45First look
- 4:00Ceremony begins
- 4:30Cocktail hour
- 6:00Dinner service
- 8:15First dance
Money
Budgets and payments that always reconcile
Track every client payment and vendor cost to the cent. Set a budget target, watch planned versus committed by category, and never again wonder whether the florist deposit went out.
- Client and vendor payment tracking
- Budget lines by category, planned vs. committed
- Stored in cents — the math is always right
Budget
$56,500 of $62,000
- Venue & catering$41,000
- Photography$6,800
- Florals$5,200
- Music$3,500
Couple portal
A shareable view your couples will love
Give each couple a token-gated portal — no login required. They see the timeline, accommodations, and answer your questionnaire, while everything sensitive stays planner-only.
- Read-mostly share link, no account needed
- Questionnaires and agreements built in
- You decide exactly what they see
weddingboard.us/share/harper-elodie
Harper & Élodie
Saturday, 12 September 2026
The spreadsheet was never the point. The point is the day — the vows, the light, the room full of everyone they love. We build the quiet system so you can be there for it.
Why we build WeddingBoard
One quiet assistant
AI that drafts the busywork, never the taste
A handful of focused assists handle the tedious first drafts — so you spend your hours on the couples, not the keyboard.
Draft a run-of-show
Describe the day and get a structured timeline you can refine.
Daily brief
Open your dashboard to a calm summary of what needs you today.
Vendor matchmaker
Surface the right vendors from your directory for each wedding.
Budget allocation
Suggest a sensible split across categories from your target.
Vendor outreach
Draft warm, on-brand inquiry messages in your voice.
Thank-you notes
Turn gift records into thoughtful, ready-to-send notes.
And the rest of the day-to-day
Every loose end has a home
From seating charts to thank-you notes, the small things that fall through the cracks are handled here too.
Seating
Tables, RSVPs, meals, and dietary notes.
Tasks
Per-wedding checklists with due dates.
Budgets
Targets, lines, and live reconciliation.
Documents
A planner-only file vault per wedding.
Moodboards
Image boards to hold the aesthetic.
Gifts
Track gifts and thank-you status.
Season view
A 16-week horizon of everything in motion.
Print exports
Call sheets, logistics, and glance sheets.
Pricing
Priced for studios, not enterprises
Two plans, every feature that matters, and founding-member rates locked for as long as you stay.
Solo Studio
For the independent planner carrying a full season alone.
- Up to 12 active weddings
- Every planning feature — timelines to seating
- Couple portals with questionnaires & agreements
- AI drafting assists
- Print-ready call sheets & exports
Atelier
For studios that never want to say no to a date.
- Unlimited weddings & team seats
- Everything in Solo Studio
- Your logo on portals and printed documents
- Priority AI drafting
- Season analytics & workload view
Founding-member rates. Every plan starts with a free trial season — cancel anytime.
Questions
Asked by planners like you
The short version of everything a careful professional wants to know first.
Do my couples need an account?+
No. Each wedding gets a private, unguessable link. Couples open it like a beautifully set table — timeline, hotels, questionnaire — no password, no app to install. You can turn the link off at any time.
What does the AI actually do?+
It drafts the busywork: a first-pass run of show from your notes, a morning brief of what needs you, budget splits, vendor outreach, thank-you notes. Every draft lands as a suggestion you edit and approve — it never touches your data on its own.
Is my planning data private?+
Every record is scoped to your studio, full stop. Couples see only what you explicitly share on their portal — never costs, private notes, or your vendor ratings.
Will it hold up on the wedding day itself?+
That's what Live Mode is for: a full-screen, dark, phone-friendly view of the timeline with a running clock — built for dim venues and busy hands. Print the call sheets as backup and hand every vendor their own.
Can I move my existing season in?+
Yes — paste a guest list and it becomes seating-ready in seconds, add your vendor book once and reuse it across every wedding, and duplicate run-of-show templates between weddings.
Bring the whole season into one calm place
Set up your studio in minutes and plan your next wedding with WeddingBoard.