WeddingBoard Terms of Service

WeddingBoard is professional planning software for wedding planners: client and wedding management, vendor directories, run-of-show timelines, budgets and payment tracking, guest and seating management, document storage, calendar synchronization, couple-facing share pages, and AI-assisted drafting. We may add, change, or remove features over time; if we discontinue a feature that is material to the Service, we will provide reasonable advance notice.

You must be at least 18 years old and capable of forming a binding contract to use the Service. You are responsible for maintaining the confidentiality of your sign-in credentials and for all activity under your account. Notify us promptly at team@weddingboard.us if you suspect unauthorized use. We may suspend or terminate accounts that violate these Terms, as described in Section 12.

Portions of the Service may be offered free of charge, on trial, or under paid subscription plans. Prices and plan features are presented at the time of purchase. Paid plans renew automatically at the end of each billing period until cancelled. You may cancel at any time, effective at the end of the then-current billing period; amounts already paid are non-refundable except where required by law or expressly stated otherwise.

We may change prices with at least 30 days' notice; changes apply from your next renewal. Founding-member pricing, where offered, remains in effect for as long as the subscription remains continuously active. WeddingBoard's payment-tracking features record amounts you enter for your own bookkeeping; WeddingBoard is not a payment processor, money transmitter, or escrow service and never holds funds on your behalf.

“Your Content” means everything you enter into or upload to the Service: client records, wedding details, vendor notes and ratings, guest information, timelines, budgets, documents, images, and anything the Service generates from them at your direction. As between you and WeddingBoard, you own Your Content.

You grant us a limited, non-exclusive, worldwide, royalty-free license to host, store, reproduce, process, transmit, and display Your Content solely as necessary to operate, secure, and provide the Service to you, including rendering share pages you choose to publish and processing content through the subprocessors identified in our Privacy Policy. This license ends when Your Content is deleted from the Service, subject to the backup-retention windows described in the Privacy Policy. We do not use Your Content for advertising and do not use it to train AI models.

You represent that you have the necessary rights and lawful basis to store and use Your Content, including personal information about your clients, their guests, and your vendors, and that Your Content does not infringe any third party's rights.

The Service lets you publish selected information to couples through token-gated share pages, and to collect questionnaire responses and agreement acknowledgements from them. You control whether a share page exists and may disable it at any time. You are responsible for what you choose to share and for your obligations to the people whose information appears there. Acknowledgement features record the name and time a couple provides; they are a record-keeping convenience, not a substitute for legally executed contracts where those are required.

The Service interoperates with third-party services, including authentication (Clerk), hosting and storage (Vercel, Neon), AI drafting (Anthropic), and, at your option, Google Calendar and calendar applications that consume iCal feeds. Your use of a third-party service is governed by that provider's own terms and privacy policy. Integrations depend on those providers' availability and APIs; we are not responsible for changes, interruptions, or data handling within services we do not control. You may disconnect the Google Calendar integration at any time, which revokes our access and deletes stored tokens.

AI features produce drafts: timelines, briefs, budget allocations, messages, notes, and assistant answers. Outputs are generated by machine and may be inaccurate, incomplete, or unsuitable for your purpose. They are suggestions, not professional, legal, or financial advice, and nothing is saved to your records until you accept it. You are responsible for reviewing AI output before relying on it or sending it to a client, vendor, or guest.

You agree not to, and not to permit anyone to:

• use the Service in violation of applicable law, or store content that is unlawful, defamatory, or infringing;
• attempt to access data belonging to another account, probe or circumvent authentication or access controls, or test the vulnerability of the Service without written permission;
• interfere with the operation of the Service, including by introducing malware, scraping at disruptive volume, or imposing an unreasonable load on our infrastructure;
• reverse engineer, copy, resell, sublicense, or provide the Service to third parties as a service bureau without our written agreement;
• misrepresent your identity or affiliation, or use the Service to send spam or unsolicited communications;
• use share links or the assistant to harass, deceive, or harm any person.

We may investigate suspected violations and may suspend or limit access while we do.

The Service, including its software, design, text, graphics, and branding, is owned by WeddingBoard or its licensors and is protected by intellectual-property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the Service in accordance with these Terms. No rights are granted except as expressly set out here. Feedback you choose to send us may be used without restriction or obligation to you.

Our collection and use of personal information is described in the Privacy Policy, which is incorporated into these Terms by reference.

We may label certain features beta, preview, or early access. These are provided for evaluation, may be less reliable than the rest of the Service, may change or be withdrawn at any time, and are provided without any warranty of any kind.

These Terms apply for as long as you use the Service. You may stop using the Service and delete your account at any time. We may suspend or terminate your access if you materially breach these Terms, if required by law, or if we reasonably believe your use poses a security risk to the Service or others; where practical, we will notify you and give you an opportunity to cure. Upon termination, your right to use the Service ends. You may request an export of Your Content before deletion; Sections 4 (license during retention), 9, 13, 14, 15, and 16 survive termination.

The Service is provided “as is” and “as available.” To the maximum extent permitted by law, WeddingBoard disclaims all warranties, express or implied, including merchantability, fitness for a particular purpose, title, and non-infringement, and any warranty that the Service will be uninterrupted, error-free, or secure.

Wedding planning involves judgment calls made under real-world conditions. The Service is a tool that supports your professional work; it does not replace it, and we are not responsible for the outcome of events you plan.

To the maximum extent permitted by law, WeddingBoard will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenues, goodwill, or data, arising out of or related to these Terms or the Service, even if advised of the possibility. Our total aggregate liability for all claims will not exceed the greater of one hundred U.S. dollars (US$100) or the amounts you paid us for the Service in the twelve months preceding the event giving rise to the claim.

Some jurisdictions do not allow certain exclusions or limitations, so parts of this section may not apply to you.

You will defend and indemnify WeddingBoardagainst claims, damages, and reasonable expenses (including attorneys' fees) arising from Your Content, your use of the Service in violation of these Terms or applicable law, or your violation of any third party's rights, except to the extent caused by our own breach of these Terms.

These Terms are governed by the laws of the State of California, excluding its conflict-of-laws rules. Before filing any claim, you agree to contact us at team@weddingboard.us and give us 30 days to work in good faith toward an informal resolution. Any dispute not resolved informally will be brought exclusively in the state or federal courts located in California, and each party consents to their jurisdiction. Each party waives any right to a jury trial to the extent permitted by law.

We may revise these Terms from time to time. For material changes, we will notify you in the product or by email at least 14 days before the changes take effect. Continued use of the Service after the effective date constitutes acceptance. If you do not agree to revised Terms, stop using the Service and delete your account before they take effect.

These Terms, together with the Privacy Policy and any plan-specific terms presented at purchase, are the entire agreement between you and WeddingBoard regarding the Service and supersede prior agreements on that subject. If any provision is held unenforceable, the rest remain in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets with notice to you. Notices to you may be provided in the product or by email; notices to us go to team@weddingboard.us. Nothing in these Terms creates a partnership, agency, or employment relationship.