Read cash and commitments separately

Finance, Season, each private wedding's Money tab and its printed overview use the same cash and invoice summary. Season's cash totals cover the whole private workspace, including archived projects; its sixteen-week workload calendar does not filter money.

Read recorded cash

Recorded net cash adds invoice receipts, actual cash paid for gallery orders and other received income. It subtracts confirmed refunds and applies signed corrections and dispute withdrawals or recoveries. A pending checkout, authorization, refund request or gallery package credit is not a new cash receipt.

An invoice payment can include a separately recorded tip. The tip is already included in net cash and is also shown on its own; it never reduces the invoice's principal balance. Gallery orders funded partly by prepaid invoice credit add only their new cash payment. The original invoice receipt is counted once.

Unknown provider fees and unknown included tax remain unknown. The summary shows known amounts and explains where evidence is incomplete. Historical invoices that were marked paid before receipt records existed are retained once and identified separately. Their old paid status does not provide original provider or bank evidence.

Keep obligations separate

Issued invoice face value and remaining principal are current invoice obligations, not cash. Draft invoices are separate; void invoices do not create an amount to collect. A correction of an incorrectly recorded manual receipt reopens the principal balance. A genuine refund or chargeback does not automatically bill the client again.

Paid business expenses reduce Cash after recorded costs along with known provider fees. Unpaid expenses remain obligations. Cash after recorded costs is not a profit figure: it still includes tips and tax, some costs or fees may be absent, and expense records are not a complete general ledger.

Every currency has its own summary. No conversion rate or combined cross-currency total is invented. Amounts retain their cents.

Review older payment checklists

The client and vendor payment checklist is retained for planning. A marked paid checkbox does not create a cash receipt. These rows have no verified relationship to issued invoices or paid expenses, and may duplicate them. They are therefore excluded from recorded cash, remaining invoice principal and recorded costs.

Before transferring historical information, inspect the invoice's payment history. If actual funds are missing, record a received payment against the correct invoice with its original time, method and reference. Do not record a second receipt for money already present. A vendor checklist may describe money paid by the couple, rather than a business expense. Booked vendor estimates remain separate commitments.

Compare a project with workspace totals

A project's Money tab includes receipts linked to that project through its invoices and galleries, plus its assigned business expenses. Other received income currently has no project assignment and appears only in workspace totals. Shared-wedding participants cannot use these private business summaries to access another workspace's money.

The cash CSV uses the same invoice, gallery and other-income sources. Date ranges apply to cash movements and paid expenses, using inclusive UTC dates. An income correction retains its original receipt in the original period and produces a separate negative correction at its correction time. Stable record IDs support downstream deduplication.

Refresh and verify

Reload a summary after an external provider callback. Within a report, cash and remaining invoice balances are read from the same database snapshot, so a payment arriving mid-read cannot mix the two states. The next read includes that payment.

Local fixtures cover partial receipts, tips, refunds, dispute recoveries, mixed gallery funding, historical paid records, currency separation and concurrent receipt updates. Real payment, gallery and accounting provider connections still wait for the coordinated activation phase.