Timeline · version 1
Afternoon wedding without a first look
A working afternoon wedding without a first look schedule with named role owners, transition notes and a visible pack-out block.
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13:00 · Team setup and venue check
90 minutes · Planner Confirm access, routes, water and the rain plan.
13:30 · Getting ready and detail photos
60 minutes · Photographer Collect details before anyone needs to leave.
15:30 · Guest arrival
30 minutes · Host Assign accessible arrival support and an usher contact.
16:00 · Ceremony
30 minutes · Everyone Confirm the release cue with the officiant.
16:30 · Family and couple portraits
45 minutes · Photographer Name one person to gather each family group.
16:30 · Travel and reception arrival
15 minutes · Transport Use actual door-to-door travel time.
16:45 · Cocktail hour
60 minutes · Caterer Guests and portrait team may follow parallel schedules.
17:45 · Welcome and dinner service
75 minutes · Caterer Confirm service duration and speeches with catering.
19:00 · Toasts and first dance
30 minutes · DJ Test microphones and name the person calling the cue.
19:30 · Open reception
165 minutes · DJ This is the flexible portion; preserve the venue hard out.
22:15 · Pack out
45 minutes · Crew Assign owners for rentals, personal items and waste.
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Afternoon wedding with a first look
A working afternoon wedding with a first look schedule with named role owners, transition notes and a visible pack-out block.
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A timeline without a first look: give portraits a realistic home
If the couple wants their first meeting at the ceremony, protect that choice by budgeting the photographs that follow it. The reception transition must make room for the agreed list.
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Plan parallel wedding work without double-booking people
Wedding schedules are not single-file lists.